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International Travel Procedures

Ref. No. Executive sponsor Policy steward Approval authority First approved Last reviewed Effective date Next review
76.32              
  1. Purpose
    1. This procedure outlines the steps students and employees need to take to travel internationally for NSCC learning opportunities and business.
  1. Definitions

None

  1. Procedures
Prior to travel the following steps need to be completed:
Step Action Applies to
1. Travel pre-authorization must be completed prior to booking travel Employees Only
2.

Pre-Departure Briefing

  1. Consult with the sending Manager (NSCC International or other department) for a briefing about travel, risk mitigation, project assignment and re-entry process.
  2. Review, sign, and upload the Confirmation of Understanding of Risks waiver to your travel authorization request.
 Employees Only
3.

Required Digital Registration and App

  1. Register with Global Affairs Canada via the Registration of
    Canadians Abroad (ROCA)
 Student and Employees
4.

Check Government of Canada Travel Advisories

  1. Review the Government of Canada travel advisory for the destination country. Review the health advisories and risks outlined in the advisory.
    • If risk level escalates prior to departure travel may be restricted.
 Students and Employees
5.

Purchase Travel Health Insurance

  1. Visit guard.me/nscc to purchase your travel health insurance (this is mandatory travel health insurance for college sanctioned travel even if you are covered under another insurance policy).
  2. Find and download the Guard.me App (review the instructions in the link) and login using your email.
 Students and Employees
6.

Before departure, Review Plan and Email Communications from guard.me

  1. The guard.me Plan A for NSCC travelers includes the membership for Focus Point International. This membership helps to inform,  advise, and assist travelers in addressing destination-based health, safety, and security related travel risks. After purchasing the guard.me policy, you will receive a series of email communications from guard.me, including access to FPI, its features and how to access the FPI Travel Risk Portal.
 Students and Employees

For NSCC sanctioned student travel, complete steps 1-6 and:

Step Action Applies to
7.

Pre-Departure Course INTE 1000

  1. Complete the International Education Pre-departure course INTE 1000 & Pre-departure Conference
  2. Download the iCent app
  3. Complete NSCC International health information and emergency contact form (uploaded in the course)
 Students and Employees
8.

Complete Documentation

  1. Review, complete and sign “Release of Liability Waiver of Claims and Assumption of Risks” document to be filed with NSCC International prior to travel.
  2. Review and sign the “Student Participant Code of Conduct” document to be filed with NSCC International prior to travel.
 Students Only
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