Conflict Coordinator - Legal Assistant

About the Position

Are you a Legal Assistant with a future-focused mindset and a passion for leveraging technology to improve workflows? Do you envision a career within the legal industry that expands on your existing expertise?  

McInnes Cooper invites you to consider an exciting opportunity as a Conflict Coordinator. This position is an excellent opportunity to take your legal career in a new, exciting direction while continuing to leverage the knowledge and skills you’ve honed as a Legal Assistant.  

This full-time, permanent position is open to individuals with Legal Assistant experience and is available at any of our seven office locations across the Atlantic Provinces: Halifax, Sydney, St. John’s, Fredericton, Moncton, Saint John, and Charlottetown.  

As a Conflict Coordinator, you will be at the forefront of safeguarding our firm’s integrity by ensuring new business aligns with our professional obligations. You’ll utilize technology to conduct detailed conflict searches, maintain high-quality data, and uphold our commitment to impartial client representation.  

As a Conflict Coordinator, you will be responsible for:   

• Facilitate new business intake workflow, conducting conflict searches in compliance with established protocols, and ensuring high data quality;
• Create and maintain Ethical Screens;         
• Execute audit requests, ensuring data accuracy and timely follow-ups with relevant parties;
• Manage offsite records tasks, including file transfers, retrieval, and maintenance of retention schedules;      
• Conduct research and analysis to support data integrity efforts;      
• Monitor daily workflow, tracking statistics and updating as necessary;       
• Assist in developing new procedures and processes, while enhancing existing workflows through technology and best practices;       
• Ensure compliance with established policies and procedures, addressing any issues promptly;
• Communicate effectively with lawyers, legal assistants, and others to fulfill tasks efficiently and with a customer-focused approach;         
• File documents and correspondence in accordance with team and firm guidelines.

Qualifications

The successful candidate will possess the following skill set:

• Post-secondary diploma in Library/Information Management, Legal Administration, Paralegal or other related education;
• Minimum three (3) years prior law firm experience and understanding of the conflicts process;
• Advanced Microsoft Office skills, ability to quickly learn and support new systems and software;
• Experience in database searching and interpreting data;
• Excellent organizational and time-management skills; ability to meet tight deadlines and work under pressure;
• Ability to work independently and take initiative within the scope of the role as needed;
• Ability to leverage technological skills and established procedures and processes for high job efficiency; 
• Strong communication skills, both verbal and written
  

Our team members have access to:

• Defined-benefit pension plan;
• Firm-paid health and dental benefits;
• Health spending account;
• Personal spending account (wellness);
• Time for you: Including vacation, personal, and sick days.
• Balancing life: Work from home / Flex work options available for many team members.
• Our Team - we can't say enough about our people! You will be part of a collaborative, collegial, respectful, and caring team; and,
• Have the opportunity to participate in a variety of teams including Collective Social Responsibility, Wellness, Diversity, Equity & Inclusion, Special Events and so many more!

McInnes Cooper is committed to building an environment that is diverse and inclusive, representative of the communities in which we serve. We welcome and encourage applications from persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles, and members of the 2SLGBTQIA+ community. Applicants from these equity groups may self-identify through our online application process.

As part of the recruitment process, MC will provide accommodation(s) to candidates with disabilities. If you require an accommodation(s) to participate in the recruitment process with us, please contact Alana Burgess at alana.burgess@mcinnescooper.com or 902-455-8260.

Please apply through the job posting at this link: https://www.mcinnescooper.com/our-careers/business-professional-opportunities

About the Company

McInnes Cooper
1969 Upper Water Street, Suite 1300
Halifax, Nova Scotia B3J 2V1

Company Contact

Alana Burgess
alana.burgess@mcinnescooper.com
Preferred Contact: Through the job posting on our Opportunities page

Documents to be Forwarded

• Resume