Administrative Assistant

About the Position

Company Description

Are you a resident or an individual with a passion for the East Hants and districts area? The East Hants & Districts Chamber of Commerce is currently seeking an Administrative Assistant to join our team.

Job Description

This position is ideal for an individual who would thrive in a community focused business and dynamic organization.  The Administrative Assistant will be responsible for working alongside and under the supervision of the Executive Director to carry out various tasks associated with the position.

Key Responsibilities

Communications/Membership Services:

• Interact with board and chamber members, through emails, phone, and face to face
• Provide support as needed to the Executive Director, Executive, and Committees
• Monitor and inform members of annual membership renewals as well as updating the CRM membership directory and email distribution lists (MailChimp).
• Promote benefits of EHCC membership to members and potential members to grow membership
• Plan and execute a yearly membership drive with the aid of the Membership Committee
• Assist with the development, editing and distribution of the monthly newsletter
• Assist with posting of upcoming events, membership benefits, and other news to social media platforms.
• Develop a social media calendar.
• Create Surveys of various subjects.  

Bookkeeping:

• Prepare invoices and cheques (accounts payable) and process payments, prepare and submit deposits
• Post journal entries; receivables and payables
• Assist Executive Director and Treasurer keep financial records and establish, maintain, and balance various accounts using manual and computerized bookkeeping systems
• Process overdue accounts
• Prepare monthly Visa statements, bank statements and merchant services statements for accountant
• Generate reports and track budgets for committees and projects
• Prepare and submit bank deposits, pay monthly remittances
• Process credit and cash payments, invoicing for memberships 

Administrative/Office Coordination:

• Process incoming and outgoing mail
• Assist with set up, attend, and participate in events
• Responding to general inquiries through phone calls, in person, and emails
• Assist with the registration and logistics for Education Training
• Perform general office duties including but not limited to filing, photocopying, backing up computer files, purchasing supplies
• Book boardroom for meetings, rentals, and training
• If required: Attend monthly Board meetings and some committee meetings, take minutes, prepare agendas.

Qualifications

• Excellent communication skills both verbal and written
• Well organized, detail oriented with a proven ability to function successfully in a fast paced, deadline driven environment
• Possess strong computer skills: Microsoft Office Suite, Word, Excel, and Outlook. Knowledge of Sage50, Word Press, MailChimp, Canva, and Survey Monkey would be an asset but not a requirement
• Strong interpersonal, organizational, and analytical skills
• Reliable, punctual, and dependable with the ability to work independently and in a team environment
• Critical thinker and confident while making effective decisions
• Able to prioritize responsibilities and report to a board of directors
• Flexible individual who is adaptable to changing priorities
• Must have a valid driver's license and a reliable vehicle

A combination of education and experience will be considered; however, preference will be given to individuals with 2 or more years of experience with Business/Office Administration and Bookkeeping     

Experience working in a not-for-profit organization would be an asset but not required

About the Company

East Hants and Districts Chamber of Commerce
8 Old Enfield Road, Unit 205
Enfield, Nova Scotia B2T 1C9

Company Contact

Tracey Williams
info@ehcc.ca
Preferred Contact: Email, Phone

Documents to be Forwarded

• Resume
• Cover letter