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Responding to Disclosures on Surveys Procedure

Ref. No. Executive sponsor Policy steward Approval authority First approved Last reviewed Effective date Next review
66.03              
  1. Purpose
    1. Disclosures related to conduct policies, harm to self or others, or concerning comments regarding wellbeing are sometimes provided by students within free-form text boxes in NSCC surveys.
    2. Measures have been taken within surveys to direct students to contact Human Rights, Equity and Inclusion directly with concerns regarding bullying, harassment and sexual violence; however, students continue to disclose within surveys.
    3. The purpose of this procedure is to outline the steps to address disclosures that are made within survey comments.
  1. Scope
    1. This procedure applies to all surveys listed in the Appendix.
  1. Definitions

None.

  1. Procedure
Step Action Responsibility
1. Send an excel file to Student Community Standards Consultant two days after survey start and at completion to include the following columns:
  • W#
  • Name
  • Campus
  • Program
  • Comment
 Institutional Research
2. Review comments and liaise with other groups as required around disclosures. Student Community
Standards Consultant
3. Follow up with survey respondent as determined by response procedures. Relevant Student Services staff and others including HREI
  1. Appendix A
Timeline Month Timeline Frequency Survey Department Audience Purpose Year Applicable Reports Available
Feb Every 3 years Atlantic Colleges Student Satisfaction & Engagement Survey IR/Academic/ College Services All enrolled students Reporting/ Curriculum Development/ Planning Current Academic Year Mar
Feb Annually (except in years of ACSSES) Program and Student Services Satisfaction Survey Academic/ Campus and Communities All enrolled core students Reporting/ Curriculum Development/ Planning Current academic year when not running ACSSES Mar
May-Sep Annually Incoming Student Success Survey IR/ Student Services Confirmed incoming students (excl. ACHV & ALP) Advising/ Reporting Confirmed Students for Upcoming Academic Year Interim - Jul

Final - Sep
Sep-Oct Annually Fall Student Success Survey IR/ Student Services All enrolled core students Advising Current Academic Year Oct
Nov Annually (except in years of ACA) Program and Student Services Satisfaction Survey Academic/ Campus and Communities Students enrolled in programs that start in Sept but end before Feb Reporting/ Curriculum Development/ Planning Current Academic Year Dec
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